Digital Intensive Week 3: Gmail Calendar Hangout

Gmail Calendar Hangout

Gmail calendar shows an awesome way we can manage our Gmail calendar.

1. View - Change how your Calendar looks

Settings

Display Density - How compact your appoints look

Default View - Set default view from Day, Week, Month, Custom, Agenda

Custom View - Set up a custom view i.e. how many days you want to see

Date Format - Choose your date format

Time Format - Choose your time format

Hide Hours - Hide morning and night (Lab) Hide unnecessary hours

2. Multiple Calendars - Managing your life

Create a calendar

My Calendars - Create multiple calendars for different life areas (Work/ Social)

Other Calendars - Request access to colleagues calendars

Colour Code- Choose colours for each calendar

Share - Sharing your calendar with individual people, organization wide or set to public.

3. Events - Creating and Scheduling Events

New Events

Create - Add new event to the calendar using the create button

Particulars - Add title, times, location, description

Invite - Invite guests via their email address

Attach - Attach files via Drive or Upload

Repeat - Define any recurrences

Tip

Send to Calendar extension

4. App - Google Calendar App

App

View - Choosing and switching between views

Alerts & Notifications - Set permissions via phone settings

Accessing other’s calendars  - Hide or view other calendars

Import - Import your google calendars into other calendar apps via phone settings

5. Functions - What can Google hangouts do

Functions

Remote meetings - Can from anywhere with an internet connection

Video Calling - Up to 15* people at one

Screen Sharing - Option to show what you are doing on your screen as well as your face

6. Etiquette - What to do?

Etiquette

Group calling

- When group calling the screen will change to whoever is speaking (or making noise) therefore be careful not to click your pen?

Headphones

- Not necessary however can reduce the amount of feedback and therefore improve sound quality

Same room

- Due to the nature of google hangout, you wouldn’t normally encourage people to be in the same room as each other when on a hangout. However, if you are make sure you are pressing the “Mute” button when you aren’t talking to reduce the amount of feedback interference.

7. Access - How to get into Hangouts

Access

Google Hangouts - Create a hangout directly from Google hangouts

Gmail - Create a hangout from Gmail contacts

Calendar - Schedule a hangout from a Calendar event

Hyperlink - Link an event anywhere as you would any other hyperlink i.e this agenda.